Hot Work Permit – Editable Permit to Work Template (MS Word)
A Hot Work Permit is a critical safety control for managing tasks that generate heat, sparks, flames, or other ignition sources that could cause fires, explosions, or serious injury. Hot work activities such as welding, cutting, grinding, soldering, brazing, and torch-on works are consistently identified as high-risk tasks across construction, maintenance, and industrial environments.
The JSEAsy Hot Work Permit is a professionally developed, fully editable Permit to Work (PTW) template designed to help businesses formally authorise hot work, control ignition risks, and demonstrate a structured, auditable approach to safety management.
What Is a Hot Work Permit?
A Hot Work Permit is a formal authorisation system that ensures:
Fire and explosion hazards are identified before work starts
Appropriate controls and fire prevention measures are in place
Workers are competent and authorised to carry out hot work
Hot work is monitored, suspended, and closed out safely
This permit forms a key part of a Safe System of Work and should be used alongside SWMS, risk assessments, and emergency procedures.
What’s Included in the JSEAsy Hot Work Permit Template
This Hot Work Permit template includes clearly structured sections to guide permit issuers, supervisors, and workers through the full permit lifecycle:
Description of hot work activity and work location
Identification of hot work hazards and ignition sources
Fire prevention and control measures
Isolation and protection of flammable materials
Atmospheric checks (where applicable)
Fire watch requirements (during and post-work)
PPE and equipment requirements
Worker competency and authorisation checks
Permit issue, suspension, cancellation, and close-out
Sign-off sections for permit issuer, permit holder, and fire watch
The layout is practical, site-friendly, and designed to reduce omissions or unsafe shortcuts.
Suitable Hot Work Activities
This Hot Work Permit can be used for:
Welding and oxy-cutting
Grinding and abrasive cutting
Brazing and soldering
Thermal or torch-on works
Any task that produces sparks, heat, or open flames
It is suitable for construction sites, workshops, factories, warehouses, plant rooms, and operational facilities.
Key Benefits
Helps prevent fires, explosions, and property damage
Supports compliance with Australian WHS legislation and codes of practice
Provides clear authorisation and accountability for hot work
Creates auditable safety records for inspections and incident investigations
Reduces reliance on informal or verbal approvals
Document Format & Customisation
Supplied as a fully editable Microsoft Word document
Easily customised with your company logo, site details, and procedures
Suitable for printing or digital completion
Can be adapted for site-specific or task-specific use
How This Fits Into Your Safety System
The JSEAsy Hot Work Permit is designed to integrate seamlessly with:
Task-specific risk assessments
Fire prevention and emergency response procedures
Used correctly, it strengthens your overall Permit to Work system and supports consistent, repeatable safety processes across sites.
Who This Template Is For
Construction companies
Maintenance contractors
Manufacturing and industrial facilities
Facilities managers
Safety managers and WHS consultants
Download the JSEAsy Hot Work Permit Today
Implement a clear, professional Hot Work Permit process with an editable template designed for real-world site use. Reduce fire risks, improve accountability, and demonstrate a proactive approach to managing high-risk work.
This form is also included in the JSEAsy Software Premium version